gmail

Google gmail filters allows you to manage your incoming message. You can group them under a label, mark them as spam, automatically delete them, archive, mark them as important or forward them to a particular email address.

What is the advantage of using Google gmail filters?

If you receive hundreds of message everyday to your gmail address from different addresses then you want to organize them according to email addressees so that it is easy for you to read them. You don’t want to scroll down and check the messages and find out how many messages have been sent from a particular address.

How to send an incoming mail to a particular label ?

A label is like a category where you create a label and you can forward all the incoming mails to that label.

Select the email message which you want to filter with a label. Click on the drop down menu “More

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Click on “Filter message like these“.
Now you will get the screen like the below.

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Now click on “Create filter with this search
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Now if you don’t want the email to be go to inbox and directly go to the label only then put a tick mark on the check box in front of the “Skip the inbox (archive it)“.

Now put a tick mark on the check-box in front of the “Apply the label” and click on the drop down menu “Choose label“.

label4If you have already created a label then you can select the label where you want the message from the particular email to go. If not then you can click on “New label” to create a new label.

labelfilter5If you nest your label under another parent label then you can putĀ  tick mark in front of “Nest label under“. It is like creating a sub category for a category. After making necessary selection click on “Create” button.

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Now you will get the following window.

labelfilter7Now click on “Create Filter” button and then a message will be displayed that a filter has been created.

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Now the next time when an email has been sent from the particular address then it will directly go to the label which you have recently created.

How to forward your email to another email address ?

Log into your gmail account.
Put a tick mark in front of the email which you want to forward to another email address.

emailfiler

Click on drop “More” down menu and click on “Filter messages like these” and you will get the following box.

labelfilter2Click on “Create filter with this search.

emailfitler2Now put a tick mark in front of “Forward it to“.

If you have already created a forwarding email address then you can select it from the drop down box “Choose an address“, if not then you have to create a forwarding email address.

Click on “Add forwarding address“.

emailfilter3Now click on “Add a forwarding address

emailfilter4Now type the email address to which you want to forward the message and click on “Next” button. Now you will be asked to confirm the forwarding email address.

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Click on “Proceed” button.

emailfilter6Now a message is displayed that a confirmation code has been sent to the forwarding email address. Click on “OK“. Open the email address and there will be a link to click to verify the confirmation email address. Click it to confirm.

You can make some settings for email filters.

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After you have created a forwarding email address then you can make the above settings:-

Keep the email copy in the Gmail address

Mark the copy as read in Gmail inbox.

Archive it to the Gmail address.

Delete from Gmail’s address so that the message will only be available to the forwarded email address.